Terms and Conditions

1. Cancellation conditions

Cancellation policies are the following: Fees will be refunded in full if notice of cancellation is received up to 4 weeks before the conference. 50% of the fee will be refunded if cancellation is received later, but no later than two weeks before the conference. Delegates who cancel less than two weeks before the conference or fail to attend without notifying the organiser will be liable for the whole conference fee. In all cases postmark date shall apply. Substitutions of delegates may be made at any time. Cancellations and changes should be made in writing and will be confirmed by the organiser. Any fee refunded will be paid after the conference.

In case of exceptional circumstances ("for good reasons") the organizer reserves the right to changes of program or the cancellation of the event. In particular, the organizer is obligated to take such measures entitled, in cases of force majeure, due to official orders, in case of a hazardous situation for life, body or health of the participants. In these cases there is no obligation for the organizer to pay damages and / or reimbursement of expenses to the participants. In particular this applies to any cancellation fees of third parties (e.g. hotel bookings, train or flight tickets).

If a participant can prove that he/she is unable to travel due to travel restrictions, it is possible to convert the physical participation into a digital participation if a digital solution is offered.

The participant agrees to follow the instructions of the organizer and the event location. Contraventions can lead to exclusion from the event.

2. Please note

Photographs and videos of delegates will be taken during the conference and may be used for promotional purposes. Vincentz Network produces a list of delegates for each event which may include the following information: company name, address (street, zip code, city), name and job function of delegate. This list of delegates will be made available for all conference delegates, speakers and possible sponsors of the event, who may use them for promotional purposes. Objection against publication and circulation of this data may be made at any time until 3 weeks prior to the event and has to be made in writing to the organiser.

In the event of an official order, the organizer is entitled to forward personal data to the local health authority in accordance with GDPR.

The respective general terms and conditions of the event also apply.

Situation: February 2021

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