Materials in Car Body Engineering

Be assured: We have answers to your Corona questions!

Conferences thrive on common ground, on discussions and encounters. This also applies in times of pandemics and for Automotive Circle. We will make sure that all this takes place with the usual intensity and emotionality by creating safe, contemporary conditions. Thus, Automotive Circle conferences remain an experience for everyone!

We are your host and service provider and we take this responsibility very seriously. We are actively available to answer all your questions about your participation. We want you to feel comfortable, from the moment you decide to take part in conference until long after your departure. We will organise a professional and practical framework so that you can relax and enjoy your participation. We always do this, but this time of course with even more emphasis in view of the pandemic situation.

We have developed a comprehensive, reliable and practicable concept. Our bundle of measures takes the official requirements as a starting point and implements them intelligently.

Simultaneously we support ALL parties effectively that are involved in each conference – visitors and exhibitors, set-up teams, service providers and partners. We do not leave you alone with Covid-19 but offer an allround service. Together we will plan for a modern, successful and safe conference.

What we do for you as a participant:

• We implement Covid-19 requirements effectively, intelligently and practically. Your conference experience takes centre-stage.
• We are making more space available – for conversations, encounters and movement.
• Highest hygiene-standards: It goes without saying that we provide comprehensive security everywhere on the conference area, for everyone – visitors, exhibitors, service-teams. All of them. Always. Everywhere.

As the conditions adapt very quickly to the current pandemic situation, we will inform you about the current regulations approximately 1-2 weeks before the conference in detail.

Documents needed for admission
Admission will be checked at the reception of the conference hotel with the following documents:

• ID Card
• Documented proof of fulfilling one of the two requirements (2G):
  \\ Proof of vaccination or
  Fully vaccinated is only considered from the 15th day after the second mRNA vaccination and proof is a vaccination certificate.
  \\ Recovery proof
  A person is considered to have recovered between at least 28 days and a maximum of 6 months after infection, which can be proven by means of an isolation / segregation order from the public health department.

As the conditions adapt very quickly to the current pandemic situation, we will inform you about the current regulations approximately 1-2 weeks before the conference. In any case, we will organise access for our participants, speakers, board members and partners as safely, conveniently and easily as possible.

Social distancing
Important: Please observe a social distancing of 1.5 m between people in all areas. We will ensure that your participation in the conference is safe - from the individual planning of the entrance situation and the enlargement of areas to optimised entrance and exit management for the conference area. For example, we have adjusted the seating accordingly. Floor markings, and notices also serve as reminders to observe social distancing guidelines.

Face coverings
In general, all people are required to wear masks (FFP2 or surgical mask) in the interior spaces of the venue. Once seated in the conference room or during lunch breaks, the mask may be removed. In outdoor areas, it is mandatory to wear masks whenever minimum social distancing measures cannot be maintained. Please always carry a mask with you. If you forget or lose your mask, a supply of masks is available at the registration counter.

Please note that the regulations regarding the obligation to wear masks are continuously adapted to the current legal requirements. Therefore, please inform yourself about the current regulations promptly before the start of the event. We will continuously check whether and to what extent it is necessary to wear a face covering.

Hand washing
We strongly recommend frequent and thorough hand washing. Hand washing and disinfection facilities designed with social distancing in mind are available for you.

Sneezing and coughing
We kindly ask you to follow the usual etiquette regarding sneezing and coughing.

Disinfection and cleaning
For your safety, we will regularly clean and disinfect high-touch surfaces (e.g. tables, handrails, door handles) as well as our sanitary facilities at more frequent intervals. You will find hand washing and disinfection facilities designed with social distancing in mind at all important places at the conference area.

Health
Make your visit only if you are in good health. If you have been in contact with anyone infected with SARS-CoV-2 within the past 14 days or if you have symptoms of a respiratory tract infection or have an elevated temperature, this will unfortunately preclude you from attending the conference. If you feel unwell during the conference, please contact us or your hotel reception immediately by phone or email. We will then be happy to help you.

Catering
Together with the conference venue, we have drawn up a comprehensive concept of catering during the conference that at least meets the legal requirements of the current situation.

Status as of November 18, 2021

We cordially invite all OEMs and their suppliers to play an active role in the discussions by submitting a proposal for a presentation.

If you have any question, please contact Dr. Dirk Meine at dirk.meine@vincentz.net.

• Car body engineers, managers and employees of OEM
• Suppliers and service providers
• Experts from institutes 

All responsible for projects regarding Materials in Car Body Engineering in the areas of pre-development, development, planning and production.

Take advantage of the high coverage of the Automotive Circle and profit from the exhibition and sponsoring options before and during the event. Show your competence and services, matching the conference subjects, to the numerous car body engineers of international OEM. Thus, you are strengthening your brand awareness in the automotive industry!

Come on board as an exhibitor or sponsor and benefit from this excellent platform to strongly promote your company’s capabilities as a reliable supplier!

Check out the various exhibition and sponsoring options (further information will follow)!

Your Contact

Travel information

Due to the Covid 19 pandemic, please check your countries current requirements at the following website well in advance of your arrival: https://www.auswaertiges-amt.de/en/coronavirus/2317268

BY CAR

GPS-Information: Please insert „Terrassenstrasse“, instead of „Elvis-Presley-Platz”.

From north:

On A5 Motorway Kassel/Frankfurt take exit Bad Nauheim. Turn right, direction Bad Nauheim, until exit Steinfurth/ Eisstadion. Take this exit and turn right at traffic light downhill. Next traffic light turn left and drive until Bahnhofsallee (2nd traffic light). Turn right into Ludwig-/ Parkstrasse and drive approx. 1 km. Turn right at 3rd cross walk into Terrassenstrasse. The DOLCE Hotel Bad Nauheim will appear after 400 m.

From south:

Take exit Ober-Mörlen on A5 Motorway Frankfurt/Kassel.Turn left and then after approx. 500 m turn right at the next traffic light (Bahnhofsallee). On Bahnhofsallee turn right and follow Ludwig-/Parkstrasse. Please follow the street for 1 km and turn right at the 3rd crosswalk (Terrassenstrasse). The DOLCE Hotel Bad Nauheim is located 400 meters in front of you.

BY PLANE

From Frankfurt International Airport to Bad Nauheim by train:

Take a DB- or S-train to the main station of Frankfurt/Main. Change to a RB- or RE-train connection to Bad Nauheim (travel time approx. 20min). From the station you can either walk through the park (approx. 15min) or you can take a taxi to the hotel (approx. 5 min; 6 EUR).

From Frankfurt International Airport to Friedberg/ Hess. by train (quickest connection):

From the airport take the S- or DB-train connection to the main station of Frankfurt/ Main. Change to a DB-train to Friedberg/ Hess. From Friedberg/ Hess. take a taxi to the DOLCE Hotel Bad Nauheim (approx. 15min; 12-14 EUR).

From Frankfurt International Airport to Bad Nauheim by car or taxi:

It is a 45-60 min drive from the airport to the DOLCE Hotel Bad Nauheim. The price is approx. 80 EUR. There is a special shuttle service for guests staying at the DOLCE Hotel Bad Nauheim. Please contact Taxi Daschke at phone +49 6032 340522, mobile: +49 171 2864259 or e-mail to: info@taxi-bad-nauheim.de. The fare will be approx. 65-70 EUR.

BY TRAIN

To Bad Nauheim:

Go to Bad Nauheim by a DB-train. From the train station you can either walk to the DOLCE Hotel Bad Nauheim through the park (approx. 15min) or you can take a taxi (approx. 5min, costs approx. 6 EUR).

To Friedberg/ Hess. (quickest train connection):

Take a DB-train to Friedberg/Hess. From Friedberg/ Hess. take a taxi to the DOLCE Hotel Bad Nauheim (approx. 15min, costs 12 EUR).

Organizer

T. +49 511 9910 - 380
F +49 511 9910 - 379   
www.automotive-circle.com
amanda.beyer@vincentz.net

Date & Venue

Conference: May 18 -19, 2022

DOLCE by Wyndham Bad Nauheim
Elvis-Presley-Platz 1
DE-61231 Bad Nauheim

T +49 6032 303-0
F +49 6032 303-529
info@dolcebadnauheim.com
www.dolcebadnauheim.com

Please take note of the hygienic concept of the conference hotel: https://www.dolcebadnauheim.com/en/sanitary-measures.html

Accommodation is available at the conference hotel.
We kindly ask you to make your own hotel reservation at the conference hotel. Rooms are available from € 147,- to € 167,- depending on the room category. All rooms include breakfast for a price of € 5,- per person and day. Please refer to: "Automotive Circle".

The following cancellation conditions apply for all categories:
All reservations can be cancelled free of charge up to 4 weeks before arrival. Up to 2 weeks before arrival 50% of the room rate will be due. From 2 weeks before arrival 90 % will be charged.

Participation Fee

Conference:

Students will get 50 % discount on standard prices on presentation of a valid student ID.
* All prices plus 19 % German VAT. All conferences in Europe are subject to VAT. To reclaim, please contact your local tax office.

Participation fee includes

Conference: Fees including full conference participation, incl. conference materials and list of delegates, the authority for downloading the presentation on the internet, luncheons, catering and the participation in the evening networking event.

Registration

Registration is preferably done via the event's website, alternatively by e-mail or regular mail. The confirmation of participation and invoice will be sent via e-mail. After receipt of payment your registration becomes binding and you will receive a corresponding confirmation of participation. Without this confirmation, there is no claim to participation in the booked event. Registrations will be considered in the order in which they are received, except EuroCarBody. However, the number of participants is limited in all cases.  

Conference Language

The conference will be translated simultaneously into English and German. Tutorials are only in English. Please note that the contents of lectures and presentations at simultaneously interpreted conferences are predominantly composed in the English language.

Hygienic Concept

Please also note our Hygienic Concept.

Cancellations

Fees will be refunded in full if notice of cancellation is received by April 17, 2022. 50 % of the conference fees will be refunded in case notification of cancellation is received later, but not later than May 3, 2022. Delegates who fail to attend without notifying the organizer will be liable for the whole conference fees. Substitutions of delegates may be made at any time.

Cancellations and changes must be made in writing and will be confirmed by the organizer. Cancellations due to health reasons can be cancelled free of charge at any time with a medical certificate. If a participant is demonstrably unable to attend due to travel restrictions, he/she has the option of converting the attendance participation into a digital participation (if this is offered). Any cost differences will be reimbursed).

The participant undertakes to follow the instructions of the organizer and the venue. Failure to do so may result in exclusion from the event.

The organizer reserves the right to change the program or to cancel the event in the event of special circumstances (important reason). In particular, the organizer is entitled to take such measures in cases of force majeure, due to official orders, in the event of a situation endangering the life, body or health of the participants. In these cases, the organizer shall not be obliged to pay damages and/or reimbursement of expenses to the participants. This applies in particular to any cancellation fees incurred by third parties (e.g. hotel bookings, train or flight tickets).

Program Changes
Automotive Circle reserve the right to revise event content and change implementation tools. There is no claim to a specific lecture, workshop or references. Registered trademarks: No guarantee is given that the products, processes and other names mentioned are free of third-party property rights.

Data Protection
As participant of an event, you agree that data such as company, address (zip code, city, country), first name, name and job function of the attendee will be published on the list of participants. The list of participants is available to all participants in digital form. The list of participants could also be used by sponsors and exhibitors for advertising purposes. Objection against publication and circulation of your data may be made at any time until 3 weeks prior to the event and has to be made in writing to the organizer. The address data are processed for customer service and information purposes in compliance with the General Data Protection Regulation (GDPR). Company’s name, city and country might be published on the Internet as reference for upcoming Automotive Circle events. Personal data will be forwarded to the local health authority on request.

Pictures, Videos & Recordings

By registering you understand that your participation and attendance at the event may be videotaped, filmed and/or audio recorded. You agree that the recording may be used for any lawful purposes that Vincentz Network, or its designees, in their sole discretion, may determine.

Picture credits

Vincentz Network

Miscellaneous
With your binding registration you agree that film, image, word and sound recordings may be made of you during the event. These recordings may be used without restriction by Vincentz Network or authorized parties in accordance with the General Data Protection Regulation (GDPR).

Also have a look at our Privacy Policy.

Hanover, December 2021