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The ultimate Car Body Experience

Managing change is not for cowards – and there is a lot that is changing in the automotive industry today. In order to meet the technological, social and environmental challenges of our time, the industry is shifting towards more electrification, digitalization and sustainability, to name just a few of the current key issues. But identifying them is one thing, making them work another.

  • With regard to car body engineering and production, which specific technological innovations will ultimately drive these changes, and in which markets?
  • How are different OEMs and their suppliers addressing these challenges individually, which solutions have been developed and implemented so far?
  • What are the best strategies and concepts for cost, time and resource efficiency?
  • In other words, how can car body engineering provide the best solutions for the challenges ahead?

The Automotive Circle launches a completely new conference in North America in 2023 to address these challenges, and to bring together its worldwide network of automotive engineering experts who are tasked with making these changes work. With this conference, we are going to address the latest developments in car body engineering and manufacturing.

  • See and discuss, in detail, some of the latest Bodies-in-White on site
  • Enjoy two conference days full of technological deep dives by engineers from the most relevant OEMs and their suppliers
  • Meet and connect with the other engineering experts at the conference

Let’s get together from April 25 – 26, 2023 in Rochester, MI, USA to stay up to date with the latest car body projects and experience the latest solutions firsthand! We are looking forward to meeting you in Rochester next spring!

Don’t miss any updates by following our Hashtag: #ACXperience

The countdown is on!
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Date

April 25-26, 2023

Venue & Travel

Program

GMC HUMMER EV SUV body-in-white and presentation is confirmed!

The full conference agenda will be published in February.

Submit a Paper

We cordially invite you to propose a technical contribution for the conference program, by submitting your abstract explaining about the relevant developments and findings you wish to present. For a detailed scope of the conference topics please see the fields listed below.

Based on your input, we will evaluate your suggestion. Please note that all presentations have to be submitted (the slides) and held in English. Presentation time is 25 min, plus 5 min Q&A. Speakers are invited to the full conference.

IMPORTANT DATES

  • Deadline for paper submissions: February 13, 2023
  • Notifcation of acceptance: February 2023
  • Publication of the conference program: February 2023
  • Submission of presentation files: March 27, 2023

We invite you to present your latest innovations in the following fields:

Car body development and production innovations
  • vehicle platform and architecture concepts
  • integrating a growing variety of ICE, PHEV, BEV etc. models into the production system
  • enabling flexibility through modularity
  • systems engineering innovations
  • new lightweight design solutions
  • the next generation of optimized material mix
  • aerodynamics
  • global production strategies
  • optimized and new production processes and technologies
  • fit and finish tolerancing
  • smart factory solutions for the body shop
  • predictive maintenance
Focus on electrification and EV battery integration
  • battery integration into the car body structure
  • structural capabilities of the batteries and battery cells
  • battery cases
  • thermal management solutions
  • battery module assembly

Participants

  • Body construction engineers from international automotive manufacturers with project responsibilities in (pre)development, planning and production,
  • as well as relevant system suppliers, within the whole process chain “painted car body”.
  • Al Ghandi Auto, AE
  • Coherix, Inc., USA
  • Honda Developement & Manufacturing of Americ, LLC, USA
  • Kobe Steel USA Inc., USA
  • Novelis Inc., USA
  • WITOL Automotive USA, Inc., USA

Status as of: January 25, 2023

International OEM Advisory board

The Automotive Circle and OEM Advisory Board of the Body Car Xperience, consisting of experts from the following brands and companies:

Exhibition & Sponsoring

Exhibitors and sponsors on site

Become a sponsor or exhibitor

Take advantage of the high coverage of the Automotive Circle and profit from the sponsoring options before and during the events. Show your competence and services, matching the conference subjects, to the numerous car body engineers of international OEM. Thus, you are strengthening your brand awareness in the automotive industry!

Come on board as an exhibitor or sponsor and benefit from this excellent platform to strongly promote your company’s capabilities as a reliable supplier!

Please find detailed exhibition and sponsoring options below!

If you have any question or want to request additional information, please contact us.

Frauke Haentsch

Director Sales

frauke.haentsch@vincentz.net
T +49 511 9910-340

Participation Details

Organizer
Vincentz Network GmbH & Co. KG
Plathnerstrasse 4c
30175 Hannover, Germany

T +49 511 9910 – 378
T USA +1 248 331 9567
F +49 511 9910 – 379
www.automotive-circle.com
jeanette.timner@vincentz.net

Date & Venue
Conference: April 25-26, 2023

Digital Participation
or
On site Participation @
Royal Park Hotel
600 E University Drive
Rochester, Michigan 48307
United States

Phone: +1 248-652-2600
Toll Free: +1 800-339-2761
www.royalparkhotel.net

Accommodation is available at the conference hotel.
We kindly ask you to make your own hotel reservation at the conference hotel. Rooms are available for USD 173.00 per night (plus tax). Please use this digital link for booking:

Hotel Reservation (online reservation will be available soon)

or call or email Royal Park Hotel at +1 (800) 339-2761, reservations@royalparkhotel.net. Please refer to: “Automotive Circle: Car Body Xperience”.
Guests may cancel reservations without penalty, ten days prior to arrival.

Participation Fee

On site or digital participation (Choice is all yours):

 Trust-Rate
 2.099 $*
 for registrations received by February 8, 2023
 Early-bird
 2.199 $*
 for registrations received by March 25, 2023
 Standard
 2.299 $*
 for registrations received after March 25, 2023

All prices net.
Students will get 50 % discount on standard prices on presentation of a valid student ID.

GROUP BOOKING DISCOUNTS:

Benefit from our group booking rates and get a 10% or 15% discount when registering 3 or more people from the same company at the same time. You can choose this option during the registration process.

The access data for the digital conference participation will be send out via E-Mail approx. one week prior the conference. The prerequisite for this is that all payments have been recieved in full.

Participation fee includes
On site participation: Fees including full conference participation, incl. conference materials and list of delegates, the authority for downloading the presentation on the internet, luncheons, catering, the participation in the evening networking event and on-demand access to the presentation videos for 2 weeks after the conference.

Digital participation: Fees including full digital conference participation, incl. conference materials and list of delegates, the authority for downloading the presentation on the internet and on-demand access to the presentation videos for 2 weeks after the conference.

Registration
Registration is preferably done via the event’s website, alternatively by e-mail or regular mail. The confirmation of participation and invoice will be sent via e-mail. After receipt of payment your registration becomes binding and you will receive a corresponding confirmation of participation. Without this confirmation, there is no claim to participation in the booked event. Registrations will be considered in the order in which they are received, except EuroCarBody. However, the number of participants is limited in all cases.

Technical Plattform for digital participation
This virtual event of the Automotive Circle is planned and conducted using electronic tools and platforms. The following tools are used:

  • Cvent Attendee Website (via browser, compatible with the latest versions of Chrome, Firefox, Safari and Microsoft Edge)
  • Vimeo Player

Each participant is responsible for using these tools. If it is not possible to use them, e.g. due to internal company requirements, this does not entitle the participant to cancel the digital participation free of charge.

Conference Language
The conference language is English.

Cancellations
Fees will be refunded in full if notice of cancellation is received by March 28, 2023. Please understand that event preparation and organization involve financial and human resources. Therefore a fee of 50% of the participation fee will be charged, if the notification of cancellation is received after March 28, 2023. Should notification reach us after April 11, 2023, or in case of non-participation, 100% of the participation fee will be charged. Substitutions of delegates may be made at any time.

Cancellations and changes must be made in writing and will be confirmed by the organizer. Cancellations due to health reasons can be cancelled free of charge at any time with a medical certificate. If a participant is demonstrably unable to attend due to travel restrictions, he/she has the option of converting the attendance participation into a digital participation (if this is offered). Any cost differences will be reimbursed.

The participant undertakes to follow the instructions of the organizer and the venue. Failure to do so may result in exclusion from the event.

The organizer reserves the right to change the program or to cancel the event in the event of special circumstances (important reason). In particular, the organizer is entitled to take such measures in cases of force majeure, due to official orders, in the event of a situation endangering the life, body or health of the participants. In these cases, the organizer shall not be obliged to pay damages and/or reimbursement of expenses to the participants. This applies in particular to any cancellation fees incurred by third parties (e.g. hotel bookings, train or flight tickets).

If the digital event has to be canceld by the organizer due to insufficient number of participants, technical complications or due to illness of one or more speakers, already paid participation fees will be refunded in full. Further claims do not exist.

Program Changes
Automotive Circle reserve the right to revise event content and change implementation tools. There is no claim to a specific lecture, workshop or references. Registered trademarks: No guarantee is given that the products, processes and other names mentioned are free of third-party property rights.

Data Protection
As participant of an event, you agree that data such as company, address (zip code, city, country), first name, name and job function of the attendee will be published on the list of participants. The list of participants is available to all participants in digital form. The list of participants could also be used by sponsors and exhibitors for advertising purposes. Objection against publication and circulation of your data may be made at any time until 3 weeks prior to the event and has to be made in writing to the organizer. The address data are processed for customer service and information purposes in compliance with the General Data Protection Regulation (GDPR). Company’s name, city and country might be published on the Internet as reference for upcoming Automotive Circle events. Personal data will be forwarded to the local health authority on request.

Pictures, Videos & Recordings
By registering you understand that your participation and attendance at the event may be videotaped, filmed and/or audio recorded. You agree that the recording may be used for any lawful purposes that Vincentz Network, or its designees, in their sole discretion, may determine.

Picture credits
Vincentz Network

Miscellaneous
With your binding registration you agree that film, image, word and sound recordings may be made of you during the event. These recordings may be used without restriction by Vincentz Network or authorized parties in accordance with the General Data Protection Regulation (GDPR).

Also have a look at our Privacy Policy.

Hanover, Germany, November 2022

What can you expect from the digital participation?
  • Follow the live stream of all presentations or on demand* until 2 weeks after the conference
  • Ask you individual questions during the Q&A session to the speakers during the live stream
  • Exhibitor forum and the possibility to get in touch with the exhibitors
  • Messaging and chat functions to get in touch with others
  • Download of the presentations

*Will be provided after the conference

Acces data to the digital platform will be send out approx. one week before the conference starts.

Technical Plattform

The virtual event of the Automotive Circle is planned and conducted using electronic tools and platforms. The follwoing tools are used:

  • Cvent Attendee Website (via browser, compatible with the latest versions of Chrome, Firefox, Safari and Microsoft Edge)
  • Vimeo Player

Each participant is responsible for using these tools. If it is not possible to use them, e.g. due to technical company requirements, this does not entitle the participant to cancel the digital participation free of charge.

Be assured: We have answers to your Corona questions!

Conferences thrive on common ground, on discussions and encounters. This also applies in times of pandemics and for Automotive Circle. We will make sure that all this takes place with the usual intensity and emotionality by creating safe, contemporary conditions. Thus, Automotive Circle conferences remain an experience for everyone!

We are your host and service provider and we take this responsibility very seriously. We are actively available to answer all your questions about your participation. We want you to feel comfortable, from the moment you decide to take part in conference until long after your departure. We will organise a professional and practical framework so that you can relax and enjoy your participation. We always do this, but this time of course with even more emphasis in view of the pandemic situation.

We have developed a comprehensive, reliable and practicable concept. Our bundle of measures takes the official requirements as a starting point and implements them intelligently.

Simultaneously we support ALL parties effectively that are involved in each conference – visitors and exhibitors, set-up teams, service providers and partners. We do not leave you alone with Covid-19 but offer an allround service. Together we will plan for a modern, successful and safe conference.

What we do for you as a participant:

  • We implement Covid-19 requirements effectively, intelligently and practically. Your conference experience takes centre-stage.
  • We are making more space available – for conversations, encounters and movement.
  • Highest hygiene-standards: It goes without saying that we provide comprehensive security everywhere on the conference area, for everyone – visitors, exhibitors, service-teams. All of them. Always. Everywhere.

As the conditions adapt very quickly to the current pandemic situation, we will inform you about the current regulations approximately 2-3 weeks before the conference in detail.

Documents needed for admission

No special documents needed for admission.

Social distancing
We will ensure that your participation in the conference is safe – from the individual planning of the entrance situation and the enlargement of areas to optimised entrance and exit management for the conference area.

Face coverings
Please note that the regulations regarding the obligation to wear masks are continuously adapted to the current legal requirements. Therefore, please inform yourself about the current regulations promptly before the start of the event. We will continuously check whether and to what extent it is necessary to wear a face covering.

Hand washing
We strongly recommend frequent and thorough hand washing. Hand washing and disinfection facilities designed with social distancing in mind are available for you.

Sneezing and coughing
We kindly ask you to follow the usual etiquette regarding sneezing and coughing.

Disinfection and cleaning
For your safety, we will regularly clean and disinfect high-touch surfaces (e.g. tables, handrails, door handles) as well as our sanitary facilities at more frequent intervals. You will find hand washing and disinfection facilities designed with social distancing in mind at all important places at the conference area.

Health
Make your visit only if you are in good health. If you have been in contact with anyone infected with SARS-CoV-2 within the past 14 days or if you have symptoms of a respiratory tract infection or have an elevated temperature, this will unfortunately preclude you from attending the conference. If you feel unwell during the conference, please contact us or your hotel reception immediately by phone or email. We will then be happy to help you.

Catering
Together with the conference venue, we have drawn up a comprehensive concept of catering during the conference that at least meets the legal requirements of the current situation.

Status as of December 2, 2022

Your Contacts

Program
Coordinator

Dr. Sibylle Freitag

Presidium

sibylle.freitag@vincentz.net
T +49 511 9910-316

Conference Organization

Jeanette Timner

Senior Event Manager

jeanette.timner@vincentz.net
T +49 511 9910-378

Exhibition, Sponsoring

Frauke Haentsch

Director Sales

frauke.haentsch@vincentz.net
T +49 511 9910-340

Event-Newsletter

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