EuroCarBody 2026

Organizer
Vincentz Network GmbH & Co. KG
Plathnerstrasse 4c
30175 Hannover, Germany

T. +49 511 9910 – 378
F +49 511 9910 – 379
www.automotive-circle.com
jeanette.timner@vincentz.net

Date & Venue
Conference: October 14- 16, 2025

Digital Participation
or
On site Participation @
DOLCE Bad Nauheim
Elvis-Presley-Platz 1
DE-61231 Bad Nauheim

T +49 6032 303-0
F +49 6032 303-529
info@dolcebadnauheim.com
www.dolcebadnauheim.com

Accommodation is available at the conference hotel.

We kindly ask you to make your own hotel reservation at the conference hotel. Rooms are available from € 159 to € 179, depending on the room category. All rooms include breakfast for a price of € 5 per person and day. Please refer to: “Automotive Circle”.

The following cancellation conditions apply for all categories:
All reservations can be cancelled free of charge up to 4 weeks before arrival. Up to 2 weeks before arrival 60% of the room rate will be due. From 2 weeks before arrival 80 % will be charged.

Participation Fee
On site or digital participation (Choice is all yours):

Students will get 50 % discount on standard prices on presentation of a valid student ID.

* All prices plus 19 % German VAT. All conferences in Europe are subject to VAT. To reclaim, please contact your local tax office.

The access data for the digital conference participation will be send out via email approx. one week prior the conference. The prerequisite for this is that all payments have been recieved in full.

Registration
EuroCarBody is the world’s most important conference in car body engineering. As always, tickets are limited and we encourage you to register as early as possible. After registering, you will receive an automatic “receipt of registration” email. Afterwards, but until 7 working days at the latest you will receive your official confirmation including payment details by email separately.

Participation fee includes
On site participation: Fees including full conference participation, incl. conference materials and list of delegates, the authority for downloading the presentation on the internet, luncheons, catering, the participation in the evening networking event and on-demand access to the presentation videos for 2 weeks after the conference.

Digital participation: Fees including full digital conference participation, incl. conference materials and list of delegates, the authority for downloading the presentation on the internet and on-demand access to the presentation videos for 2 weeks after the conference.

Technical Plattform for digital participation
This virtual event of the Automotive Circle is planned and conducted using electronic tools and platforms. The following tools are used:

• Cvent Attendee Website (via browser, compatible with the latest versions of Chrome, Firefox, Safari and Microsoft Edge)
• Vimeo Player
• Wordly

Each participant is responsible for using these tools. If it is not possible to use them, e.g. due to internal company requirements, this does not entitle the participant to cancel the digital participation free of charge.

Conference Language
The conference will be AI translated into 60+ languages, i.e. English, German, Japanese. Please note that the contents of lecturers and presentations at interpreted conferences are composed in the English language.

Cancellations
Fees will be refunded in full if notice of cancellation is received by September 16, 2025. Please understand that event preparation and organization involve financial and human resources. Therefore a fee of 50 % of the participation fee will be charged, if the notification of cancellation is received later, but not later than September 30, 2025. Should notification reach us after September 30, 2025, or in case of non-participation, 100% of the participation fee will be charged. Substitutions of delegates may be made at any time.

Cancellations and changes must be made in writing and will be confirmed by the organizer. Cancellations due to health reasons can be cancelled free of charge at any time with a medical certificate. If a participant is demonstrably unable to attend due to travel restrictions, he/she has the option of converting the attendance participation into a digital participation (if this is offered). Any cost differences will be reimbursed.

The participant undertakes to follow the instructions of the organizer and the venue. Failure to do so may result in exclusion from the event.

The organizer reserves the right to change the program or to cancel the event in the event of special circumstances (important reason). In particular, the organizer is entitled to take such measures in cases of force majeure, due to official orders, in the event of a situation endangering the life, body or health of the participants. In these cases, the organizer shall not be obliged to pay damages and/or reimbursement of expenses to the participants. This applies in particular to any cancellation fees incurred by third parties (e.g. hotel bookings, train or flight tickets).

If the digital event has to be canceld by the organizer due to insufficient number of participants, technical complications or due to illness of one or more speakers, already paid participation fees will be refunded in full. Further claims do not exist.

Invitation Letters
Please indicate within the registration form if you need invitation letters for visa requirements or contact us separatly. We are happy to assist with your visa application. Requests are processed within two working days, and invitation letters are sent as a PDF via email. If you require an original letter, we can mail it via regular post. For urgent requests requiring express mail, a handling fee of 100 EUR plus 19% German VAT applies.

Program Changes
Automotive Circle reserve the right to revise event content and change implementation tools. There is no claim to a specific lecture, workshop or references. Registered trademarks: No guarantee is given that the products, processes and other names mentioned are free of third-party property rights.

Data Protection
As participant of an event, you agree that data such as company, address (zip code, city, country), first name, name and job function of the attendee will be published on the list of participants. The list of participants is available to all participants in digital form. The list of participants could also be used by sponsors and exhibitors for advertising purposes. Objection against publication and circulation of your data may be made at any time until 3 weeks prior to the event and has to be made in writing to the organizer. The address data are processed for customer service and information purposes in compliance with the General Data Protection Regulation (GDPR). Company’s name, city and country might be published on the Internet as reference for upcoming Automotive Circle events. Personal data will be forwarded to the local health authority on request.

Miscellaneous
With your binding registration you agree that film, image, word and sound recordings may be made of you during the event. These recordings may be used without restriction by Vincentz Network or authorized parties in accordance with the General Data Protection Regulation (GDPR).

Also have a look at our Privacy Policy.

Hanover, March 2025