Organizer

Vincentz Network GmbH & Co. KG
Plathnerstrasse 4c
30175 Hannover, Germany

T. +49 511 9910 – 374
F +49 511 9910 – 379
www.automotive-circle.com
jasmin.klarmann@vincentz.net

Date & Venue

Conference: September 23-24, 2025

On site Participation @
AUDI Forum Neckarsulm
NSU-Straße 1
74172 Neckarsulm, Germany

Participation Fee

On site:

Students will get 50 % discount on standard prices on presentation of a valid student ID.

A 10% group discount on the rate that is valid at the time of registration is available. This will apply when 5 or more attendees from the same company address register at the same time.
The access data for the conference participation will be send out via E-Mail approx. one week prior the conference. The prerequisite for this is that all payments have been recieved in full.

* All prices plus 19 % German VAT. All conferences in Europe are subject to VAT. To reclaim, please contact your local tax office.

Participation fee includes

On site participation: Fees including full conference participation, incl. conference materials and list of delegates, the authority for downloading the presentation on the internet, luncheons, catering, the participation in the evening networking event and participation in the Guided Tour.

Registration

Registration is preferably done via the event’s website, alternatively by e-mail or regular mail. The confirmation of participation and invoice will be sent via e-mail. Without this confirmation, there is no claim to participation in the booked event. Registrations will be considered in the order in which they are received, except EuroCarBody. However, the number of participants is limited in all cases.

Conference Language

The conference is held exclusively in English. All documents are predominately composed in the English language.

Cancellations

Fees will be refunded in full if notice of cancellation is received by August 22, 2025. Please understand that event preparation and organization involve financial and human resources. Therefore a fee of 50% of the participation fee will be charged, if the notification of cancellation is received after August 22, 2025. Should notification reach us after September 8, 2025, or in case of non-participation, 100% of the participation fee will be charged. Substitutions of delegates may be made at any time.

Cancellations and changes must be made in writing and will be confirmed by the organizer. Cancellations due to health reasons can be cancelled free of charge at any time with a medical certificate. If a participant is demonstrably unable to attend due to travel restrictions, he/she has the option of converting the attendance participation into a digital participation (if this is offered. Any cost differences will be reimbursed).

The participant undertakes to follow the instructions of the organizer and the venue, as well as the Guided Tour guides. Failure to do so may result in exclusion from the event.

The organizer reserves the right to change the program or to cancel the event in the event of special circumstances (important reason). In particular, the organizer is entitled to take such measures in cases of force majeure, due to official orders, in the event of a situation endangering the life, body or health of the participants. In these cases, the organizer shall not be obliged to pay damages and/or reimbursement of expenses to the participants. This applies in particular to any cancellation fees incurred by third parties (e.g. hotel bookings, train or flight tickets).

Invitation Letters

Please contact us if you need invitation letters for visa requirements. We will be happy to assist with this after we have received your registration. There requests are usually handled by us within 2 working days and we typically send the invitation letters out as a PDF file via eMail. If you require an original letter we can send it out by regular mail. Please understand that if you need letters sent via express mail that we have to further the delivery and handling costs to you.

Program Changes

Automotive Circle reserve the right to revise event content and change implementation tools. There is no claim to a specific lecture, workshop or references. Registered trademarks: No guarantee is given that the products, processes and other names mentioned are free of third-party property rights.

Data Protection

As participant of an event, you agree that data such as company, address (zip code, city, country), first name, name and job function of the attendee will be published on the list of participants. The list of participants is available to all participants in digital form. The list of participants could also be used by sponsors and exhibitors for advertising purposes. Objection against publication and circulation of your data may be made at any time until 3 weeks prior to the event and has to be made in writing to the organizer. The address data are processed for customer service and information purposes in compliance with the General Data Protection Regulation (GDPR). Company’s name, city and country might be published on the Internet as reference for upcoming Automotive Circle events. Personal data will be forwarded to the local health authority on request.

Pictures, Videos & Recordings

By registering you understand that your participation and attendance at the event may be videotaped, filmed and/or audio recorded. You agree that the recording may be used for any lawful purposes that Vincentz Network, or its designees, in their sole discretion, may determine.

Picture credits

Audi AG; Vincentz Network

Miscellaneous

With your binding registration you agree that film, image, word and sound recordings may be made of you during the event. These recordings may be used without restriction by Vincentz Network or authorized parties in accordance with the General Data Protection Regulation (GDPR).

Also have a look at ourPrivacy Policy.

Hanover, March 2025