Car Body Xperience 2025

Organizer
Vincentz Network GmbH & Co. KG
Plathnerstrasse 4c
30175 Hannover, Germany

T +49 511 9910 – 378
T +1 313 288 0905
F +49 511 9910 – 379
www.automotive-circle.com
jeanette.timner@vincentz.net

Date & Venue
Conference: April 1 – 2, 2025

Digital Participation or

On site Participation @

Royal Park Hotel
600 E University Drive
Rochester, Michigan 48307
United States

Phone: +1 248-652-2600
Toll Free: +1 800-339-2761
www.royalparkhotel.net

Accommodation is available at the conference hotel.
We kindly ask you to make your own hotel reservation at the conference hotel. Rooms are available for USD 187.00 per night (plus tax). Please call or email Royal Park Hotel at +1 (248) 652-2600, reservations@royalparkhotel.net. Please refer to: “Automotive Circle: Car Body Xperience”. Make sure to reserve your hotel room until March 1, 2025 at the latest. Afterwards rooms are only bookable according to availability.

Participation Fee (On site or digital)

*All prices net.
Students will get 50 % discount on standard prices on presentation of a valid student ID.

Group booking discounts
Benefit from our group booking rates and get a 10% discount when registering 3 or more people from the same company at the same time, or a 15% discount when registering 5 or more people from the same company at the same time. You can choose this option during the registration process.

Participation fee includes
Fees including full conference participation, incl. conference materials and list of delegates, the authority for downloading the presentation on the internet, luncheons, catering and the participation in the evening networking event.

Digital participation: Fees including full digital conference participation, incl. conference materials and list of delegates, the authority for downloading the presentation on the internet and on-demand access to the presentation videos for 2 weeks after the conference.

Registration
Registration is preferably done via the event’s website, alternatively by e-mail or regular mail. The confirmation of participation and invoice will be sent via e-mail. Without this confirmation, there is no claim to participation in the booked event. Registrations will be considered in the order in which they are received, except EuroCarBody. However, the number of participants is limited in all cases.

Technical Plattform for digital participation

This virtual event of the Automotive Circle is planned and conducted using electronic tools and platforms. The following tools are used:

• Cvent Attendee Website (via browser, compatible with the latest versions of Chrome, Firefox, Safari and Microsoft Edge)
• Vimeo Player

Each participant is responsible for using these tools. If it is not possible to use them, e.g. due to internal company requirements, this does not entitle the participant to cancel the digital participation free of charge.

Conference Language
The conference language is English.

Cancellations
Fees will be refunded in full if notice of cancellation is received by March 4, 2025. Please understand that event preparation and organization involve financial and human resources. Therefore a fee of 50% of the participation fee will be charged, if the notification of cancellation is received after March 18, 2025. Should notification reach us after March 18, 2025, or in case of non-participation, 100% of the participation fee will be charged. Substitutions of delegates may be made at any time.

Cancellations and changes must be made in writing and will be confirmed by the organizer. Cancellations due to health reasons can be cancelled free of charge at any time with a medical certificate. If a participant is demonstrably unable to attend due to travel restrictions, he/she has the option of converting the attendance participation into a digital participation (if this is offered). Any cost differences will be reimbursed.

The participant undertakes to follow the instructions of the organizer and the venue. Failure to do so may result in exclusion from the event.

The organizer reserves the right to change the program or to cancel the event in the event of special circumstances (important reason). In particular, the organizer is entitled to take such measures in cases of force majeure, due to official orders, in the event of a situation endangering the life, body or health of the participants. In these cases, the organizer shall not be obliged to pay damages and/or reimbursement of expenses to the participants. This applies in particular to any cancellation fees incurred by third parties (e.g. hotel bookings, train or flight tickets).

If the digital event has to be canceld by the organizer due to insufficient number of participants, technical complications or due to illness of one or more speakers, already paid participation fees will be refunded in full. Further claims do not exist.

Invitation Letters
Please contact us if you need invitation letters for visa requirements. We will be happy to assist with this after we have received your registration. There requests are usually handled by us within 2 working days and we typically send the invitation letters out as a PDF file via eMail. If you require an original letter we can send it out by regular mail. Please understand that if you need letters sent via express mail that we have to further the delivery and handling costs to you.

Program Changes
Automotive Circle reserve the right to revise event content and change implementation tools. There is no claim to a specific lecture, workshop or references. Registered trademarks: No guarantee is given that the products, processes and other names mentioned are free of third-party property rights.

Data Protection
As participant of an event, you agree that data such as company, address (zip code, city, country), first name, name and job function of the attendee will be published on the list of participants. The list of participants is available to all participants in digital form. The list of participants could also be used by sponsors and exhibitors for advertising purposes. Objection against publication and circulation of your data may be made at any time until 3 weeks prior to the event and has to be made in writing to the organizer. The address data are processed for customer service and information purposes in compliance with the General Data Protection Regulation (GDPR). Company’s name, city and country might be published on the Internet as reference for upcoming Automotive Circle events. Personal data will be forwarded to the local health authority on request.

Pictures, Videos & Recordings
By registering you understand that your participation and attendance at the event may be videotaped, filmed and/or audio recorded. You agree that the recording may be used for any lawful purposes that Vincentz Network, or its designees, in their sole discretion, may determine.

Picture credits
Vincentz Network, Morgan Mickens

Miscellaneous
With your binding registration you agree that film, image, word and sound recordings may be made of you during the event. These recordings may be used without restriction by Vincentz Network or authorized parties in accordance with the General Data Protection Regulation (GDPR).

Also have a look at our Privacy Policy.

Hanover, Germany, September 2024